Microsoft 365 plans compared
Every business plan side by side: what each one includes, and what a seat costs. Prices are per person, per month, on an annual commitment.
The three tables below are not one ladder. Which of them a seat belongs in is settled before any price matters, and the answer is usually obvious from where the person works.
Every plan, and what a seat costs
The range runs from a mailbox on its own up to a plan that also manages the computers.
| Plan | Per person, per month | What it is |
|---|---|---|
Exchange Online Plan 1 | $5 | A mailbox and nothing else. |
Microsoft 365 Business Basic | $9 | Email, Teams and the browser versions of the Office apps. |
Exchange Online Plan 2 | $10 | A larger mailbox with a 1.5 TB archive. |
Microsoft 365 Apps for business | $13 | The installed Office apps without email. |
Microsoft 365 Business Standard | $18 | Email plus the installed Office apps. |
Microsoft 365 Business Premium | $28 | Everything in Standard, plus the security and device management. |
Prices are for an annual commitment, billed monthly.
Staff who are not at a desk
Two plans for shift and site workers, priced for people who work mostly from a phone.
| Plan | Per person, per month | What it is |
|---|---|---|
Microsoft 365 F1 | $4 | Teams and the company intranet, for staff who do not sit at a desk. |
Microsoft 365 F3 | $13 | Adds an editable set of web and mobile Office apps and a mailbox. |
These sit beside the business plans rather than below them. A different set of people, not a cheaper version of the same plan.
Add-ons, bought on their own
Each of these can be added to a plan that does not already include it.
| Add-on | Per person, per month | What it does |
|---|---|---|
Defender for Office 365 Plan 1 | $3 | Attachment and link scanning on top of the standard filtering. |
Defender for Business | $4 | Endpoint protection for the computers themselves. |
Microsoft Entra ID P1 | $9 | Conditional access – rules about who can sign in, from where. |
Microsoft Intune Plan 1 | $10 | Central control of the devices that hold company data. |
Microsoft Entra ID P2 | $13 | Adds risk-based sign-in policy and access reviews. |
Microsoft Intune Plan 2 | $5 | Tunnel for mobile app management, specialty and shared device management, and firmware-over-the-air updates. Needs Intune Plan 1 alongside it. Together that is $15 a seat. |
Microsoft Intune Suite | $13 | Plan 2 plus endpoint privilege management, Cloud PKI, enterprise app management, Remote Help and advanced analytics. Needs Intune Plan 1 alongside it. Together that is $23 a seat. |
Teams Phone Standard | $13 | The phone system on its own, for a customer who already has a carrier. Teams Phone Standard buys the phone system — voicemail, forwarding, auto attendants, call queues — but not a line to the outside world. External calls need a PSTN connectivity option bought alongside it, and every such option still requires this license as well. |
Teams Phone with Calling Plan | $22 | A working phone: the system, a phone number, and 3,000 outbound domestic minutes a month. |
Entra ID P2, Intune Plan 2, Intune Suite, Teams Phone Standard and Teams Phone with Calling Plan are the only ones here that are not already part of Business Premium.
Four of these are already in Business Premium
Defender for Business, Defender for Office 365 Plan 1, Intune Plan 1 and Entra ID P1 each sell on their own. All four are also part of Business Premium.
Added to Business Standard at the prices above, the four come to $44 a seat. Business Premium is $28.
Business Standard, plus the four
Business Standard | $18 |
Defender for Business | $4 |
Defender for Office 365 Plan 1 | $3 |
Intune Plan 1 | $10 |
Entra ID P1 | $9 |
a seat, a month
Business Premium
Business Premium | $28 |
Defender for Business | included |
Defender for Office 365 Plan 1 | included |
Intune Plan 1 | included |
Entra ID P1 | included |
a seat, a month
One pair at a time
The four decisions people actually face. Each page turns on a single question, with the two plans and their prices beside it.
Business Standard or Business Premium?
Does the company need to control the computers and phones themselves, or only the accounts?
Business Basic or Business Standard?
Does anyone need Word, Excel and Outlook installed on the computer, rather than in a browser tab?
Exchange Online Plan 1 or Plan 2?
How much mail has to be kept, and for how long?
Microsoft 365 F1 or F3?
Does this person need a mailbox of their own?
What each plan includes
The business plans against every capability, with the frontline pair below them. A dash means the capability is not part of that plan.
| Business Basic $9 | Apps for business $13 | Business Standard $18 | Business Premium $28 | |
|---|---|---|---|---|
| Mail and meetings | ||||
Email at your own domain Addresses that end in your company name rather than a provider’s. | —Not included | |||
Mailbox size How much mail one person can keep before anything has to be cleared out. | 50 GB | —Not included | 50 GB | 50 GB |
Archive storage Older mail moved out of the main mailbox but still searchable. | 50 GB | —Not included | 50 GB | grows to 1.5 TB |
Microsoft Teams Chat, calls and meetings. | —Not included | |||
Webinars and meeting recording Running a registered event, and keeping a recording of a meeting. | —Not included | —Not included | ||
| The Office apps | ||||
Word, Excel and Outlook in a browser The Office apps running in a browser tab, with nothing installed. | ||||
Word, Excel and Outlook installed The full versions installed on a Windows PC or a Mac, working offline. | —Not included | |||
Extra apps included The smaller apps that come with the plan rather than costing extra. | Bookings, Planner, Forms, Sway | Forms only | Bookings, Planner, Forms, Sway, Loop, Clipchamp | Bookings, Planner, Forms, Sway, Loop, Clipchamp |
| Files and headcount | ||||
File storage per person Personal cloud storage, separate from the shared company files. | 1 TB | 1 TB | 1 TB | 1 TB |
Shared company files and intranet The shared drives and internal site the whole company works from. | Plan 1 | —Not included | Plan 1 | Plan 1 |
Maximum number of people The point at which a plan stops and the enterprise range begins. | 300 | 300 | 300 | 300 |
| Devices and security | ||||
Windows 11 upgrade included Which edition of Windows 11 the plan entitles a company machine to. | —Not included | —Not included | —Not included | Windows 11 Pro |
Wiping a lost laptop, requiring a PIN, enforcing encryption. | —Not included | —Not included | —Not included | |
Catching something that runs on a laptop, rather than something that arrives by mail. | —Not included | —Not included | —Not included | |
Attachment and link scanning Checking what a message carries, on top of the standard spam and malware filtering. | URL time-of-click protection | —Not included | URL time-of-click protection | Plan 1 |
Requiring a second factor, or blocking a sign-in from an unexpected place or an unmanaged device. | —Not included | —Not included | —Not included | |
Labeling the files that matter and stopping them leaving by mail. | —Not included | —Not included | —Not included | |
| F1 $4 | F3 $13 | |
|---|---|---|
| Mail and meetings | ||
Email at your own domain Addresses that end in your company name rather than a provider’s. | —Not included | |
Mailbox size How much mail one person can keep before anything has to be cleared out. | calendar only, not for mail | 2 GB |
Archive storage Older mail moved out of the main mailbox but still searchable. | —Not included | —Not included |
Microsoft Teams Chat, calls and meetings. | ||
Webinars and meeting recording Running a registered event, and keeping a recording of a meeting. | —Not included | —Not included |
| The Office apps | ||
Word, Excel and Outlook in a browser The Office apps running in a browser tab, with nothing installed. | read-only | |
Word, Excel and Outlook installed The full versions installed on a Windows PC or a Mac, working offline. | —Not included | —Not included |
Extra apps included The smaller apps that come with the plan rather than costing extra. | Planner and Lists; Bookings with Teams | Bookings, Planner, Forms, Sway |
| Files and headcount | ||
File storage per person Personal cloud storage, separate from the shared company files. | 2 GB | 2 GB |
Shared company files and intranet The shared drives and internal site the whole company works from. | SharePoint Kiosk | SharePoint Kiosk |
Maximum number of people The point at which a plan stops and the enterprise range begins. | no limit | no limit |
| Devices and security | ||
Windows 11 upgrade included Which edition of Windows 11 the plan entitles a company machine to. | —Not included | Windows 11 Enterprise E3 |
Wiping a lost laptop, requiring a PIN, enforcing encryption. | ||
Catching something that runs on a laptop, rather than something that arrives by mail. | —Not included | —Not included |
Attachment and link scanning Checking what a message carries, on top of the standard spam and malware filtering. | —Not included | —Not included |
Requiring a second factor, or blocking a sign-in from an unexpected place or an unmanaged device. | ||
Open a plan to see what it carries.
| Mail and meetings | |
|---|---|
Email at your own domain Addresses that end in your company name rather than a provider’s. | |
Mailbox size How much mail one person can keep before anything has to be cleared out. | 50 GB |
Archive storage Older mail moved out of the main mailbox but still searchable. | 50 GB |
Microsoft Teams Chat, calls and meetings. | |
Webinars and meeting recording Running a registered event, and keeping a recording of a meeting. | —Not included |
| The Office apps | |
Word, Excel and Outlook in a browser The Office apps running in a browser tab, with nothing installed. | |
Word, Excel and Outlook installed The full versions installed on a Windows PC or a Mac, working offline. | —Not included |
Extra apps included The smaller apps that come with the plan rather than costing extra. | Bookings, Planner, Forms, Sway |
| Files and headcount | |
File storage per person Personal cloud storage, separate from the shared company files. | 1 TB |
Shared company files and intranet The shared drives and internal site the whole company works from. | Plan 1 |
Maximum number of people The point at which a plan stops and the enterprise range begins. | 300 |
| Devices and security | |
Windows 11 upgrade included Which edition of Windows 11 the plan entitles a company machine to. | —Not included |
Wiping a lost laptop, requiring a PIN, enforcing encryption. | —Not included |
Catching something that runs on a laptop, rather than something that arrives by mail. | —Not included |
Attachment and link scanning Checking what a message carries, on top of the standard spam and malware filtering. | URL time-of-click protection |
Requiring a second factor, or blocking a sign-in from an unexpected place or an unmanaged device. | —Not included |
Labeling the files that matter and stopping them leaving by mail. | —Not included |
| Mail and meetings | |
|---|---|
Email at your own domain Addresses that end in your company name rather than a provider’s. | —Not included |
Mailbox size How much mail one person can keep before anything has to be cleared out. | —Not included |
Archive storage Older mail moved out of the main mailbox but still searchable. | —Not included |
Microsoft Teams Chat, calls and meetings. | —Not included |
Webinars and meeting recording Running a registered event, and keeping a recording of a meeting. | —Not included |
| The Office apps | |
Word, Excel and Outlook in a browser The Office apps running in a browser tab, with nothing installed. | |
Word, Excel and Outlook installed The full versions installed on a Windows PC or a Mac, working offline. | |
Extra apps included The smaller apps that come with the plan rather than costing extra. | Forms only |
| Files and headcount | |
File storage per person Personal cloud storage, separate from the shared company files. | 1 TB |
Shared company files and intranet The shared drives and internal site the whole company works from. | —Not included |
Maximum number of people The point at which a plan stops and the enterprise range begins. | 300 |
| Devices and security | |
Windows 11 upgrade included Which edition of Windows 11 the plan entitles a company machine to. | —Not included |
Wiping a lost laptop, requiring a PIN, enforcing encryption. | —Not included |
Catching something that runs on a laptop, rather than something that arrives by mail. | —Not included |
Attachment and link scanning Checking what a message carries, on top of the standard spam and malware filtering. | —Not included |
Requiring a second factor, or blocking a sign-in from an unexpected place or an unmanaged device. | —Not included |
Labeling the files that matter and stopping them leaving by mail. | —Not included |
| Mail and meetings | |
|---|---|
Email at your own domain Addresses that end in your company name rather than a provider’s. | |
Mailbox size How much mail one person can keep before anything has to be cleared out. | 50 GB |
Archive storage Older mail moved out of the main mailbox but still searchable. | 50 GB |
Microsoft Teams Chat, calls and meetings. | |
Webinars and meeting recording Running a registered event, and keeping a recording of a meeting. | |
| The Office apps | |
Word, Excel and Outlook in a browser The Office apps running in a browser tab, with nothing installed. | |
Word, Excel and Outlook installed The full versions installed on a Windows PC or a Mac, working offline. | |
Extra apps included The smaller apps that come with the plan rather than costing extra. | Bookings, Planner, Forms, Sway, Loop, Clipchamp |
| Files and headcount | |
File storage per person Personal cloud storage, separate from the shared company files. | 1 TB |
Shared company files and intranet The shared drives and internal site the whole company works from. | Plan 1 |
Maximum number of people The point at which a plan stops and the enterprise range begins. | 300 |
| Devices and security | |
Windows 11 upgrade included Which edition of Windows 11 the plan entitles a company machine to. | —Not included |
Wiping a lost laptop, requiring a PIN, enforcing encryption. | —Not included |
Catching something that runs on a laptop, rather than something that arrives by mail. | —Not included |
Attachment and link scanning Checking what a message carries, on top of the standard spam and malware filtering. | URL time-of-click protection |
Requiring a second factor, or blocking a sign-in from an unexpected place or an unmanaged device. | —Not included |
Labeling the files that matter and stopping them leaving by mail. | —Not included |
| Mail and meetings | |
|---|---|
Email at your own domain Addresses that end in your company name rather than a provider’s. | |
Mailbox size How much mail one person can keep before anything has to be cleared out. | 50 GB |
Archive storage Older mail moved out of the main mailbox but still searchable. | grows to 1.5 TB |
Microsoft Teams Chat, calls and meetings. | |
Webinars and meeting recording Running a registered event, and keeping a recording of a meeting. | |
| The Office apps | |
Word, Excel and Outlook in a browser The Office apps running in a browser tab, with nothing installed. | |
Word, Excel and Outlook installed The full versions installed on a Windows PC or a Mac, working offline. | |
Extra apps included The smaller apps that come with the plan rather than costing extra. | Bookings, Planner, Forms, Sway, Loop, Clipchamp |
| Files and headcount | |
File storage per person Personal cloud storage, separate from the shared company files. | 1 TB |
Shared company files and intranet The shared drives and internal site the whole company works from. | Plan 1 |
Maximum number of people The point at which a plan stops and the enterprise range begins. | 300 |
| Devices and security | |
Windows 11 upgrade included Which edition of Windows 11 the plan entitles a company machine to. | Windows 11 Pro |
Wiping a lost laptop, requiring a PIN, enforcing encryption. | |
Catching something that runs on a laptop, rather than something that arrives by mail. | |
Attachment and link scanning Checking what a message carries, on top of the standard spam and malware filtering. | Plan 1 |
Requiring a second factor, or blocking a sign-in from an unexpected place or an unmanaged device. | |
Labeling the files that matter and stopping them leaving by mail. | |
| Mail and meetings | |
|---|---|
Email at your own domain Addresses that end in your company name rather than a provider’s. | —Not included |
Mailbox size How much mail one person can keep before anything has to be cleared out. | calendar only, not for mail |
Archive storage Older mail moved out of the main mailbox but still searchable. | —Not included |
Microsoft Teams Chat, calls and meetings. | |
Webinars and meeting recording Running a registered event, and keeping a recording of a meeting. | —Not included |
| The Office apps | |
Word, Excel and Outlook in a browser The Office apps running in a browser tab, with nothing installed. | read-only |
Word, Excel and Outlook installed The full versions installed on a Windows PC or a Mac, working offline. | —Not included |
Extra apps included The smaller apps that come with the plan rather than costing extra. | Planner and Lists; Bookings with Teams |
| Files and headcount | |
File storage per person Personal cloud storage, separate from the shared company files. | 2 GB |
Shared company files and intranet The shared drives and internal site the whole company works from. | SharePoint Kiosk |
Maximum number of people The point at which a plan stops and the enterprise range begins. | no limit |
| Devices and security | |
Windows 11 upgrade included Which edition of Windows 11 the plan entitles a company machine to. | —Not included |
Wiping a lost laptop, requiring a PIN, enforcing encryption. | |
Catching something that runs on a laptop, rather than something that arrives by mail. | —Not included |
Attachment and link scanning Checking what a message carries, on top of the standard spam and malware filtering. | —Not included |
Requiring a second factor, or blocking a sign-in from an unexpected place or an unmanaged device. | |
| Mail and meetings | |
|---|---|
Email at your own domain Addresses that end in your company name rather than a provider’s. | |
Mailbox size How much mail one person can keep before anything has to be cleared out. | 2 GB |
Archive storage Older mail moved out of the main mailbox but still searchable. | —Not included |
Microsoft Teams Chat, calls and meetings. | |
Webinars and meeting recording Running a registered event, and keeping a recording of a meeting. | —Not included |
| The Office apps | |
Word, Excel and Outlook in a browser The Office apps running in a browser tab, with nothing installed. | |
Word, Excel and Outlook installed The full versions installed on a Windows PC or a Mac, working offline. | —Not included |
Extra apps included The smaller apps that come with the plan rather than costing extra. | Bookings, Planner, Forms, Sway |
| Files and headcount | |
File storage per person Personal cloud storage, separate from the shared company files. | 2 GB |
Shared company files and intranet The shared drives and internal site the whole company works from. | SharePoint Kiosk |
Maximum number of people The point at which a plan stops and the enterprise range begins. | no limit |
| Devices and security | |
Windows 11 upgrade included Which edition of Windows 11 the plan entitles a company machine to. | Windows 11 Enterprise E3 |
Wiping a lost laptop, requiring a PIN, enforcing encryption. | |
Catching something that runs on a laptop, rather than something that arrives by mail. | —Not included |
Attachment and link scanning Checking what a message carries, on top of the standard spam and malware filtering. | —Not included |
Requiring a second factor, or blocking a sign-in from an unexpected place or an unmanaged device. | |
Exchange Online Plan 1 and Plan 2 carry a mailbox and nothing else, which is why they are priced above but not set against the plans here.
What these terms mean
Some are rows in the table above. The others are bought on top of a plan rather than being part of one.
Conditional access
Requiring a second factor, or blocking a sign-in from an unexpected place or an unmanaged device.
Intune device management
Wiping a lost laptop, requiring a PIN, enforcing encryption.
Defender for Business
Catching something that runs on a laptop, rather than something that arrives by mail.
Data loss prevention
Labeling the files that matter and stopping them leaving by mail.
Teams Phone
The phone system inside Teams: numbers, voicemail, forwarding and call queues.
Copilot
Microsoft’s assistant working inside Word, Excel, Outlook and Teams.
Windows 365
A Windows desktop that runs in the cloud and opens on whatever device is to hand.
Common questions
Business Premium is Business Standard plus device management and the security components: Defender for Business, Defender for Office 365 Plan 1, Intune Plan 1 and Entra ID P1. It also carries Windows 11 Pro upgrade rights.
Business Standard adds Word, Excel and Outlook installed on the computer, and the webinar and meeting-recording features. Business Basic keeps those apps in the browser.
Yes. Licenses are assigned per person, so a bookkeeper on Business Premium and a warehouse team on F1 sit in the same tenant.
The business plans stop at 300. Above that the enterprise range takes over. The frontline plans carry no cap.
None of the plans include it; Copilot is bought on top. Business Standard and Business Premium each have a version with Copilot, at $30 and $40 a seat.
Work out which plan fits, or buy the one you want
The chooser lists every combination of answers and the plan it lands on. The shop takes payment by card, with no account to set up first.